In short, we collect information for the following purposes:
- To display publicly, because that’s the whole point of a public forum
- To help us understand how the site is being used, so that we can make it better for you
- To assist with moderation, because nobody wants the site to be filled with spam and abuse
We do not use information that we store to target advertisements, although advertisements may be targeted to you based on information collected by our advertisement partners on other websites.
We also do not share your information with third party companies, except where necessary to provide the services, as explained at below.
For the purpose of this document, “Staff Member” refers to any employee of Gempak Forums, and its subsidiaries or related companies, as well as any authorized forum moderator or administrator.
2. Information We Collect
Information You Provide
Information provided to create your account,
- including your email address and username, is required to be able to provide you with the services associated with an account. For example, we require an email address so that we can send password reset emails.
- This information may be shared with third parties when you register your account to check it against a database of known spammers; if your account later posts spam we may share this with the third party so that they can update their database.
- If you give us consent to do so, we may also use your email address to send marketing emails, such as notifying you of a new service or YouTube channel.
- You can update your username and email address in your account settings.
Information that you submit while using the services
- such as forum posts, profile information, attachments and personal messages are displayed on the site. All information that you submit, except personal messages or where explicitly stated, may be publicly displayed on the site, and will be associated with your username. As the information is displayed publicly, we cannot control what third parties do with the information. In particular, you must only submit personal information if you accept that it may become permanently shared with the public.
- Personal messages are visible to the participants of the conversation. They may also be accessed by a Staff Member if they have a reason to do so, such as if the post is reported by one of the participants.
- You can edit content that you have submitted by clicking the edit button associated with that content. We would prefer that content is not deleted, so that it can help other people in future, but if you would like your own content deleted you can request it by clicking the report button associated with that content.
Information We Collect Automatically
- Information about the requests that you make, such as the requested URL and the referring URL, including query strings but excluding request bodies. This information is only accessible to authorized staff members, and is used for troubleshooting, identifying abuse and improving the site. Unless we need to keep an excerpt of the data to debug an issue further or to help us track down or eliminate abuse of the services, we delete these logs within 30 days.
- Information about your browser, such as IP addresses and user agent strings. If you are not logged into the site, this information is held in the same way as the information about requests that you make. For logged in members, we additionally store information about the IP addresses and browsers that you use for the purpose of identifying users who are violating our Terms of Service, such as by creating additional accounts after having been banned from the site.
- Location information, derived from your IP address, may be used to personalise your experience, such as by allowing us to pre-fill the country field during the checkout process.
Information We Receive From Other Sources
- Information received when you sign in with a third party service is specified by the third party when you connect your account, but may include your email address and name. Your email address is used as described in information provided to create your account, while your name, if available to us, is used to automatically fill in the username field.
3. Children Under 13
To protect children under the age of 13 against the accidental sharing of personal information, we require visitors and members to be at least 13 years old in order to access or use our services, either as a guest or as a member.
4. Governing Laws
We are based in Malaysia, and your data is stored on our server in Malaysia, in accordance with Malaysia data protection laws.
5. Deleting Your Information
- If you would like an individual post removed, you can report it and a member of staff can remove it for you.
- If you would like all information associated with your account removed, please contact a member of staff and they will sort it out for you. When your account is deleted, you can elect to leave the content that you have submitted publicly listed on the site, but dissociated from any account.
- Before requesting the removal of your information, please consider whether the information may be useful to other visitors in future.
6. Requesting Your Information
If you would like to request all of the information associated with your account for data portability, please contact a staff member on the forum.
GemPak.Org, Klebang Besar Pulau Gadong, Melaka, Melaka, 75200